Preparing the Leaders and Innovators of Tomorrow: Research and Higher Education, Bridges to Prosperity across the Americas

Due to the high number of proposals received, the Conference Secretariat will only notify the identified contact persons of the selected parallel sessions. For inquiries after the notification deadline, please contact us through caei@oui-iohe.org.

Please note that the organizers of the CAIE 2017 are unable to offer financial support to parallel session speakers. Travel, accommodation and participation costs must be assumed by the participants. The Conference Secretariat is available to prepare official letters confirming the participation of registered delegates in the CAIE 2017.

Deadlines
05/May/2017Deadline for submission of proposals
29/May/2017Approved parallel session speakers are notified
30/June/2017Deadline to confirm participation in parallel sessions
21/July/2017Selected (and accepted) sessions are posted on CAIE website

Conference Theme

Preparing the Leaders and Innovators of Tomorrow: Research and Higher Education, Bridges to Prosperity Across the Americas

The Conference of the Americas on International Education (CAIE) is an essential forum for stakeholders in higher education that fosters fruitful dialogues and debates, aiming to contribute to the internationalization and quality of higher education.

The CAIE allows decision makers and professionals to exchange and examine various public policies, as well as diverse models, paradigms, consolidated best practices, challenges and the latest trends emerging from the international education sector, while generating meaningful contacts for institutional collaboration.

The CAIE organizers invite you to propose parallel sessions that create a thought-provoking conversation on the following subthemes, either by suggesting initiatives, making links to related current issues, trends, constraints or good practices. Sessions engaging speakers from varied academic, professional, and geographical backgrounds are particularly encouraged.

Parallel Session Subthemes

The CAIE Canada 2017 parallel session subthemes are:

  1. Developing Knowledge and Innovation Ecosystems;
  2. Basic and Applied Research, Pillars of Innovation;
  3. Higher Education Institutions (HEI), Lifelong Learning and Employability;
  4. Innovative Educational Models and the Development of Life-long Competencies;
  5. Equity and Inclusion: Creating Opportunity through Higher-Education;
  6. Societal Evolution and the Adaptability of HEIs.

To check the descriptions of the subthemes, please click here.

  1. Sessions should last 1h 15min,
  2. 15 minute Q&A / discussion period,
  3. Minimum of three speakers, where one may act as a moderator, or three speakers and a moderator without a presentation.
  • It is possible to present individual proposals. However, any proposal with less than three confirmed (duly registered) speakers may be merged with other accepted proposals of a similar theme.
  • The accepted proposals, including the merged parallel sessions, will be posted on our online program.
  • Speakers shall split time equally among the merged proposals (i.e. one session including two speakers and another session including one speaker must be given equal time), and consider a 15-minute period for Q&A / discussion.
  • The organizing Committee advises all presenters to use their time to deliver their presentation and avoid including institutional information or corporate references that may distract from their intervention.
  • Relevance to the general theme: Does the proposal relate in a meaningful way to the main theme of the Congress and/or any of the 6 suggested subthemes?
  • Innovation and Originality: Is the session offering new perspectives or insights on the chosen subject? Is it reporting on ground-breaking programs? Proposing innovative approaches?
  • Speakers / Panellists: Does the session include speakers from diverse academic/professional/geographical backgrounds? Is there a clear rationale behind the choice of speakers and their participation?
  • Speakers’ professional profiles and/or education background: Are the speakers recognized authorities in their field? (Please note that the Conference organizers welcome contributions from students in relevant fields and will adapt the selection process accordingly.)

Please note that the organizers of the CAIE Canada-2017 are unable to offer financial support to parallel session speakers. All travel, accommodation and participation costs shall be covered by the participants. The Conference Secretariat will prepare confirmation letters (upon request) for any delegate taking part in the parallel sessions in order to procure necessary funding to attend the Conference.

The proposals for parallel sessions must be sent through our online system. Please be sure to keep a copy of your proposal (e.g. in a separate Word –or other- file) before you input the information onto the online system!

You must provide the following information:

  • Name, position, and contact information of the session moderator.
  • Name, position, and contact information of all session speakers.
  • Title of the session (max. 15 words).
  • Session abstract: (max. 150 words) General outline of the session, topic(s) that will be addressed and how they relate to the selected Conference subtheme.
  • Proposal: (max. 500 words) Detailed description of the session outlining the objectives, content, and audience for the presentation. State why the presentation is relevant to the audience and what the audience will take away from the session.
  • Logistical and audio-visual requirements: Sound and video projection equipment will be available in all Conference spaces. The Conference organizers will strive to adapt the session setting to the specifications given. However, the Committee cannot guarantee that all requirements will be met.
  • Language of the presentation: Parallel sessions may be carried out, and proposals may be submitted, in any of the four official languages of the Conference: English, Spanish, French or Portuguese.

Please note that due to logistical constraints the Conference organizers cannot ensure simultaneous interpretation in every room, and even then, it may not necessarily be offered for all languages. The use of Spanish or English is thus encouraged.

Click here to access the online proposal form. If you are unable to access the form via the link, please cut and paste this link into your web browser: http://virtual.caie-caei.org/call/for/proposals/

  • The selected proposals should offer a balance between the selected subthemes and the geographical origin of the speakers.
  • Sponsorship opportunities are available for those who wish to present programs, services or products that may be relevant to international education. However, no parallel session proposal aimed at presenting services or products will be approved.
  • The session moderator will act as main contact person and is responsible for sharing all communications with fellow speakers. One of the speakers may act as the moderator.
  • Parallel session speakers should register as soon as possible to confirm their participation in the Conference. Please inform the Conference Secretariat if one or more speakers in your session are not able to participate.
  • Only complete proposals will be reviewed – proposals with an incomplete abstract will not be considered.
  • The session’s title and abstract may be posted on the Conference website and/or included in the printed program, either in their original or in a modified format.
  • Please keep in mind and respect the word limitations (maximum 15 words for the title, 150 words for the abstract and 500 words for the proposal). Longer proposals will not be accepted by the online form.
  • The final PowerPoint presentations of accepted parallel sessions need to be uploaded on the CAIE website prior to the Conference.

How are the proposals reviewed?

The Conference’s Academic Committee is responsible for the evaluation of session proposals and recommendations for final selection by the Steering Committee. Each proposal will be read by at least two evaluators.

Are parallel session speakers entitled to a discount on the registration fee?

No reductions on registration fees are available for parallel session speakers. We encourage you to complete your registration as soon as possible and thus benefit from the “early-bird” preferential registration rate.

One of my co-speakers is no longer able to attend the Conference. What should we do?

If one or more session speakers cannot attend the Conference you should inform the Conference Secretariat as soon as possible. If said speaker(s) has already paid the registration fee, a different delegate may be named to replace him/her without additional charges. Please note that a parallel session that does not include three speakers may be merged with another proposal.

My parallel session proposal includes less than three speakers and has been merged with another proposal. How can we coordinate the two presentations? How is speaking time divided among us?

The Conference Secretariat will notify and establish communication among the contact persons of each proposal in order for them to coordinate all matters related to the internal organization and structure of the merged parallel session. Each proposal should be allocated an equal amount of presentation time, regardless of the number of speakers involved.

We would like to remind you that the organizing Committee advises all speakers against the use of their time to deliver institutional information or corporate references that may distract from their intervention.

One of my fellow speakers is coming to the Conference only to present his/her workshop/parallel session and will not participate in other activities. Does he/she need to pay the registration fee?

All delegates are required to pay the full registration fee which will be valid for the duration of the Conference.

I am requested to specify my audio-visual and logistical needs. What can I expect from the room I will be presenting in?

All Conference spaces will be equipped with sound and video / PowerPoint projection equipment. The standard setting for an auditorium type arrangement comprises one table for the speakers and rows of chairs for the audience. The room may be arranged differently whenever possible and within the logistical restrictions provided by the Conference venue.

I will be using a PowerPoint presentation. Can I bring it in a USB key or should I bring my laptop?

Presenters do not need to bring laptops to the session as all speakers will be required to upload their files onto the presentation database. However, it is strongly suggested that all presenters also bring a backup of their presentations in a USB key.

I am planning to distribute handouts during the session. Am I required to bring them to the Conference?

Although printing and photocopying facilities are available around the Conference venue, we recommend that you bring with you 80-100 copies of the documents you would like to share during your session.

Will I receive a certificate for my participation as speaker?

The Conference Secretariat will provide certificates upon request by writing to caei@oui-iohe.org.

Important – Please verify that you have included the names of all speakers taking part in the presentation, the names of their institutions, and the official title of the presentation.

All conference attendees selected to participate in parallel sessions will be asked to upload their presentations. Once your selection has been confirmed, you will receive instructions explaining how and where to upload the presentation.

For any inquiries regarding the parallel session proposals, you can reach the Conference Secretariat at caei@oui-iohe.org or (+1) 514-343-6980.